How to Design an Easy Onboarding Process for Your Business

Finding the perfect new employee, and making them comfortable, should be where your effort goes, not being stuck in the doldrums of necessary paperwork and logistical needs.  Making the onboarding process as smooth as possible now will pay you back in spades later for the ease and time save it’ll give you. 

Not sure how to get there? Here’s some ways to get started in making sure the process is as easy as possible for both the business and the new employees.

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Look To Previous Hires

Given you are a growing company and who you are looking to hire now isn’t your first new employee, try to get honest feedback from those who have gone through the process. Whether it was years ago or they’re the most recent hire, everyone is sure to provide insight and feedback as to what they would’ve liked to have seen for themselves. 

One way to accomplish this, on a larger scale, is to create a survey and email it to current employees asking them to reply anonymously and give their feedback of what could have gone smoother during their own boarding.

Take note of trends in their feedback and do everything possible to implement whatever suggestions you are given. Not only will this improve the process for future hires but it’s also a way to show employees their voice matters. 

Consider Software

There will be various options when it comes to which onboarding software is right for your business but you are sure to find one that fits your needs. Technology is more impressive every day so why not capitalize on it to make for a better experience for both you and your newly hired employees?

This will also eliminate some human error that’s always possible and allow your HR team to spend more time with the employee directly. With software in place, more time can be spent on cultivating connections between the new employee with their department, and with the larger company as a whole.

Introducing software also allows for a paperless and centralized option portal where all documentation will stay once it’s completed. An obvious benefit to this is a smaller eco footprint and way to never worry about lost paperwork again.

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Be Mindful Of Length

How long onboarding should take will depend on both the exact position of the new employee and the type of business you are running. The key aspect to remember is not to rush it. Depending on the position, it truly might only take a week for an employee to get up to speed, but it’s entirely possible this is a process that’s going to take 1-3 months. 

That time is crucial in making sure the employee is comfortable and can picture themselves at your company long term. The longer it takes the more important it is because if the new employee feels like they are being rushed, and develop a bad taste in regards to their new position, they might look elsewhere in hopes of what they perceive as a better environment. 

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